Sweap set up for admins
Administrator's guide to setting up your account
General account settings
The event tags - creation and usage
Create guest fields for your account
Adding deletion rules to automatically delete guest data
Set up templates
User roles and permissions
Persmission Sets - Default user roles in Sweap
Permissions and configuration of default permission sets
User permissions and their functions in Sweap
Setting up new users
Roles and permissions
API and publishing package function
Implementing the event overview page within your website
Implementing the event overview page in an IHK24 website
Import of distributors with EVA
Import groups and committees from EVA master data
Sweap app and devices for check-in
Set up domain and e-mail address
Getting started with Sweap - Basics
Event overview and dashboard
Basic structure of the event overview
The action field and its functions
The calendar view for your events
The event dashboard - overview
Create a new event
Using time zones in Sweap
Duplicate an event to use it as a template
The preview mode for creating e-mails or webpages
Using the correct image sizes
Create text with the HTML-Editor
Customize headlines and text with HTML
Linking emails and websites in Sweap
Support and data protection at Sweap
Data tracking with Sweap
Questions about security & data protection
Send your feedback about Sweap
Search and filter functions
The search function in Sweap
Using the filter function in Sweap
Timely filtering of acceptances and declines
Trainings, online webinars and updates
Create and manage contacts and guests
Create, import and export guest information
Add guests to your list
The guest import with Excel
Edit guest information and change the status manually
The guest source: an indicator of success for your communication
Export your guestlist
Create and manage contacts
Manage attributes for guests and divisions
Postal mail invitation and QR code
Setting up and sending e-mails
The guest salutation
Create guest salutation with our salutation assistent
Use your own salutation form in your e-mails
The email types and their use
The different types of email templates
The Email template LA LUNA
E-mail builder: creating e-mails
Configure emails - set up an invitation email
Call to Action Button withinin emails
Create mails more efficient with using the duplicating function
Insert links for virtual events into e-mails
Insert stock photos into emails
Send a test e-mail
Font types in emails
Troubleshooting for E-Mails
Opt in states and bounces
Reduce spam probability of e-mails
Display images correctly in my email
Delivery notification and bounces in the e-mail log
Basics for the successful delivery of e-mails
Tracking email opening rates
Important information about blocked e-mail addresses - status "mailjet: preblocked
Sending out e-mails
Registration pages & Virtual event platform pages
Virtual Event Platform
Registration page basics
Registration page - using the Website Builder
Registration page - using the websitze wizard
Templates for your webpage
Contents and modules of a registration page
Texts, colours and design for the registration page
Settings to close the registration page - Website Wizard
Registration options settings within the Website Wizard
Embed your own font in Sweap
CSS & Java Scripts for website customisation
Header and footer within a website
Publish events on your own website
Font types in websites
Setting up the registration form
Configuration of a registration form
Add a checkbox with URL to the registration form
Show and hide form fields
Enter accompanying persons (registration form)
Integrations and modules for the Virtual Event Platform
Operate and monitor events with Sweap
Event status and the stages of your events
Postponing and cancellations of events
The confirmation status from guests
Event Insights - The key figures of your event
Sweap guestlist app and check-in
Updated by Oliver Edwards
How to inspire and captivate your participants.
No matter whether you have only participated or were the organiser yourself: Most of you have already had your first contact with virtual events. As far as you can tell, the content was sometimes more, sometimes less interesting, the speakers knowledgeable and the live stream stable.
But how "engaged" were the participants throughout the event? Did they interact at all, and if so, how can you quantify those interactions? When running an online event, it is not always easy to encourage engagement and interaction with participants sitting behind their screens.
The free Event Engagement Session is designed to help you understand how to engage participants in a variety of ways, what tools you need to do it and how to get the most out of it for you and your participants. For this, we have divided our experts into 6 exciting sessions. Time for engagement!
Here you can view a selection of our recordings and presentations by the speakers.
AKI HERTLEIN & FLORIAN KÜHNE
How do I get started with virtual events and what can I do to make my event a positive experience for the guests and not just more time in front of the screen?
Social Media Engagement (Slides)
Likes, followers, shares, hashtags and comments are the digital currency of today. Mia's session showed how to deal with it and get the most out of it.
State of Event Management Report (Slides)
In this session, participants learned how to create an industry report and offer it as gated content.
Find out which trends you should pay particular attention to in 2021 and what else awaits you from MATE's CEO Florian Kühne.
How to interact with your participants before, during and after the event and keep them engaged.
You can look forward to the following programme!
3:00 pm: Engagement through wvent wellness activities
June Nardiello shows you how to activate your participants through movement with a 15 min session of Business Yoga.
3:15 pm: Event engagement session
How to activate and inspire your participants
How do I get started with the topic of virtual events and what can I do to make my event a positive experience for the guests and not just more time in front of the screen? Our panel talk with Aki & Florian is about precisely these two questions. The two young CEOs form a charismatic pairing of two worlds: Event and Software. They will give you an exclusive insight into user experience, networking and virtual event setup. Learn how to safely take the first steps towards a virtual event, how your participants actually become part of the event instead of just visitors, and get valuable expert tips for a captivating virtual event.
5:00 pm: Future tools for participant engagement
Speaker: Florian Kühne
2021 promises a big step forward for digital engagement of your participants. Find out which tools you should pay particular attention to here and what else awaits you from MATE's CEO Florian Kühne.
Session room 1:
4:00 pm: State of event management report 2021
Was dahinter steckt und wie Sie Ihren eigenen Industrie-Report erstellen
Speaker: Oliver Edwards │OHED
Industry reports are a reliable source of information for the industry. They not only help the reader to keep track of the industry, but also provide reliable forecasts, trends and opinions of the leaders. For the publisher, they serve as a useful marketing tool to gain more reach. In this seminar, you will learn how you too can create a report and offer it as "gated content".
4:30 pm: How to promote engagement through digital tools
Speaker: Christian Schulz │ MATE
Session room 2:
4:00 pm: Social media engagement for events
Speaker: Mia Vassiliou-Gioles
In this seminar, social media expert Mia Vassiliou-Gioles teaches you how to maximise attendee engagement through social media before, during and after your events. Your guests need to interact with your brand - also on social media! Likes, followers, shares, hashtags and comments are the digital currency of today. Mia shows you how to use it and get the most out of it.
4:30 pm: Ideas and tools for more interaction at online events
Speaker: Katrin Taepke │MICEstens digital
If you want to keep participants engaged at online events, you have to bring them into the action live instead of just giving them sound from the front. In this session you will learn what you can do to get your participants involved. Of course, this includes session chat, surveys, polls and Q&A rounds - but there are many more ideas. Let yourself be inspired.