Sweap set up for admins
Administrator's guide to setting up your account
General account settings
Enable AI Feature
The event tags - creation and usage
Create guest fields for your account
Adding deletion rules to automatically delete guest data
Set up templates
User roles and permissions
Permission sets - Default user roles in Sweap
Permissions and configuration of default permission sets
User permissions and their functions in Sweap
Setting up new users
Roles and permissions
API and publishing package function
Implementing the event overview page within your website
Implementing the event overview page in an IHK24 website
Use Sweap's Zapier integration
Import of distributors with EVA
Import groups and committees from EVA master data
Sweap app and devices for check-in
Set up domain and e-mail address
Getting started with Sweap - Basics
Event overview and dashboard
Basic structure of the event overview
The action field and its functions
The calendar view for your events
The event dashboard - overview
Create a new event
Using time zones in Sweap
Duplicate an event to use it as a template
The preview mode for creating e-mails or webpages
Using the correct image sizes
Create text with the HTML-Editor
AI feature in use in HTML editor
Use placeholders in Sweap
Customize headlines and text with HTML
Linking emails and websites in Sweap
Support and data protection at Sweap
Data tracking with Sweap
Questions about security & data protection
Sweap AI - Questions about security & data protection
Increasing security - introduction of Keycloak
Session limits - session limitation
Send your feedback about Sweap
Manage your user settings
Connecting Zoom to your virtual events
Multi-factor authentication with Sweap
Search and filter functions
The search function in Sweap
Using the filter function in Sweap
Last Update and Last Reply of your guests
Best practice, online webinars and updates
Create and manage contacts and guests
Create, import and export guest information
Add guests to your list
The guest import with Excel
Edit guest information and change the status manually
Export your guestlist
Create and manage contacts
Manage attributes for guests and divisions
Postal mail invitation and QR code
Setting up and sending e-mails
The guest salutation
Create guest salutation with our salutation assistent
Use your own salutation form in your e-mails
The email types and their use
The different types of email templates
The Email template LA LUNA
E-mail builder: creating e-mails
Configure emails - set up an invitation email
Call to Action Button withinin emails
Create mails more efficient with using the duplicating function
Insert links for virtual events into e-mails
Insert stock photos into emails
Send a test e-mail
Font types in emails
Troubleshooting for E-Mails
Opt-In states and bounces
Reduce spam probability of e-mails
Display images correctly in my email
Delivery notification and bounces in the e-mail log
Basics for the successful delivery of e-mails
Tracking email opening rates
Important information about blocked e-mail addresses - status "mailjet: preblocked
Sending out e-mails
Registration pages & Virtual event platform pages
Registration page basics
Registration page - using the Website Builder
Registration page - using the websitze wizard
Templates for your webpage
Contents and modules of a registration page
Texts, colours and design for the registration page
Settings to close the registration page - Website Wizard
Registration options settings within the Website Wizard
Embed your own font in Sweap
CSS & Java Scripts for website customisation
Header and footer within a website
Publish events on your own website
Font types in websites
Setting up the registration form
Configuration of a registration form
Add a checkbox with URL to the registration form
Show and hide form fields
Enter accompanying persons (registration form)
Virtual Event Platform
Integrations and modules for the Virtual Event Platform
Operate and monitor events with Sweap
Event status and the stages of your events
Postponing and cancellations of events
The confirmation status from guests
Event Insights - The key figures of your event
Sweap guestlist app and check-in
Table of Contents
Updated by Ingo
Sweap offers the function to print name labels. These can contain various information that you select.
You can access and configure the print function within the configuration in the corresponding event by going to "on site" and selecting "name tags".
Please also note the print preview option, which you can always view on the right side of the screen. For an exact control of the printable area on the labels it is necessary to make a test print before an event.
The print mode allows you to select the way in which the name label is printed, when and how often. In the standard version, the label is printed automatically once at check-in.
- Deactivated: No name tag is printed, the button for printing is not displayed.
- Manual: A print button is displayed next to the check-in button. One name label is printed per click on the print button.
- At Checkin (once): same as Manual, except that a name tag is automatically printed the first time the guest checks in.
- At Checkin (multiple): same as Manual, except that a name label is automatically printed at each check-in of the guest.
- Show print dialog: Clicking on the print button opens a dialog for selecting the printer (otherwise only the first time the print is made). After selecting the printer, a name label is printed.
Using the expert mode the labels can be printed more flexible. More information and explanations about the expert mode can be found further down in this article.
Select the type and size of label you want to print. The corresponding value must match the paper loaded in the printer, otherwise an error message will be displayed. You can manage this using the "Label Type" setting function.
For fanfold paper, the width of the label must match the selected size. The following labels are currently supported:
DK-11209 is the most commonly used size, as it is the production of a label as it can be attached to a standard folder.
Round labels (DK-11218, DK-11219, DK-11207) are currently not supported.
Further information about the print labels and where to obtain them can be found here.
On the right side of your screen you will see a preview of the label, which is displayed in its original size. Please note that the preview function does not always match the actual print. Therefore, it is always recommended to make test prints before the event, especially in case of long names, which may cause breaks, scaling or shortening.
As a further feature you can specify whether the QR code, which is otherwise sent with the ticket, is printed directly on the name label. There are two sizes available and the possibility to position the QR code to the right or below the rest of the text. Please note that the QR code limits the space required. We therefore recommend using larger labels than the standard size if necessary.
In the next step of the settings, you can specify a title attribute for the name labels, e.g. whether a preceding title or salutation should be printed.
Subtitle | second row
You can also select an attribute to be printed in second row under the name. Any attribute can be used for the second row. Please note that in the case of long guest information, the system will scale or shorten the information so that it fits on the label. To avoid printing this information too small, we recommend shortening the information beforehand (for example, for long company names), or choosing larger labels.
The expert mode allows you to flexibly save settings for printing the labels. Any attributes of a guest and even more information can be used. Various fonts and font sizes are also available.
To do this, first check Expert Mode to open this configuration step. You can now access the HTML editor with the dynamic placeholder function. To do this, click on the T field in Expert Mode. For more information about the HTML editor, see here.
This opens the so-called Token Insertion, which allows you to select the placeholder you want to add to the name label. The placeholder is then filled in by the system with the appropriate information. In our example we choose "Position" and click Ok.
The attribute is now integrated at the front, but you can also move it to another position. As you can see, we would like to have the position printed on the label as the last specification.
If you click on an appropriate placeholder, for example the position, it will be marked. Now you can also change the font or size.