Table of Contents

User permissions and their functions in Sweap

Julia Walther Updated by Julia Walther

In this article you will learn what's behind our user permissions. We explain which function is hidden behind which setting.

How standard user roles are defined can be found here.

User and account

Permissions

Description

Access

System Access: General Access to the WebApp Account

Show account: Account information is displayed

Change account: Possibility to change account name and stored contact data.

Payment

Buy licence: "Buy event" button in the dashboard is displayed or hidden

User

Data of existing users can be modified and/or additional users can be added or deleted.

visibility groups (optional - must be enabled by Sweap for the first time): Possibility to create and edit visibility groups.

Roll

Possibility to adapt existing roles and/or create or delete additional roles.

E-mail addresses

Possibility to adapt existing e-mail addresses within the e-mail address administration and/or to create or delete new e-mail addresses.

Configuration

Possibility to create attributes across accounts.

Possibility to configure the check-in app.

Possibility to create attributes across accounts.

Possibility to create keys for the event overview page (required for implementation in Sweap).

Templates

Permissions

Description

Customised e-mail templates

Possibility to modify existing customised e-mail templates and/or create or delete additional templates.

Customised web templates

Possibility to modify existing customised web templates and/or create or delete additional templates.

Permissions

Description

Event

Possibility to modify existing events and/or create or delete additional events.

Event status

Activate/unlock: Possibility to activate an event from draft mode.

Archive: Possibility to archive an event. The event will then no longer be displayed in the dashboard.

Guests

Possibility to change existing guest data and/or create or delete additional guests.

Import/Export

Excel guest import: Possibility to import guest data into the guest list via Excel file.

Possibility to generate and export invitation and ticket codes (e.g. for invitations via form letter) for the guests.

External import*: Possibility to import external data via an interface.

External export*: Possibility to export external data via an interface.

Categories

Possibility to modify existing categories and/or create or delete additional guests.

Check-in

Possibility to manually create and/or delete guest check-ins.

Configuration

Possibility to configure attributes / salutation / printer / app or wallet.

Invitation and registration process

Permissions

Description

Websites

Possibility to modify existing web pages and/or create or delete additional web pages.

Publish on overview: Possibility to publish an event on the event overview page.

E-mail

Possibility of modifying existing e-mails and/or creating or deleting additional e-mails.

Mailing

Ability to send e-mails and use the e-mail log area.

Show Global Templates

Sweap standard templates (emails and web pages) are displayed/hidden and can be used or not used.

iOS App

Permissions

Description

App access

Permission to use the check-in app.

Create guest

Permission to add a guest manually. For example, during check-in.

Change guest

Permission to customise guest data via the app.

Delete guest

Permission to delete guests.

Show evaluation

Attendance overview is displayed in the app.

Customise categories

Possibility to adapt existing categories and/or create or delete additional categories.

How did we do?

Access rights and configuration of standard user roles

Setting up new users

Contact