Sweap set up for admins
Account setting
Administrator's guide to setting up your account
General account settings
Enable AI Feature
The event tags - creation and usage
Create guest fields for your account
Adding deletion rules to automatically delete guest data
Set up templates
User roles and permissions
Permission sets - Default user roles in Sweap
Permissions and configuration of default permission sets
User permissions and their functions in Sweap
Setting up new users
Roles and permissions
Visibility groups
Event-Ticketing - e-payment with Sweap
API and publishing package function
Implementing the event overview page within your website
Implementing the event overview page in an IHK24 website
Use Sweap's Zapier integration
Import of distributors with EVA
Import groups and committees from EVA master data
Sweap app and devices for check-in
Set up domain and e-mail address
Getting started with Sweap - Basics
Event overview and dashboard
Basic structure of the event overview
The action field and its functions
The calendar view for your events
The event dashboard - overview
Event Sustainability Widget
Basic functions
Event formats in Sweap
What are event series?
Single event creation with Sweap
Create event series in Sweap
Create sessions for your event series
Using time zones in Sweap
Duplicate an event to use it as a template
The preview mode for creating e-mails or webpages
Using the correct image sizes
Create text with the HTML-Editor
AI feature in use in HTML editor
Use placeholders in Sweap
Customize headlines and text with HTML
Linking emails and websites in Sweap
Legal notice and privacy policy
Support and data protection at Sweap
Data tracking with Sweap
Privacy policy and GDPR
Questions about security & data protection
Sweap AI - Questions about security & data protection
Increasing security - introduction of Keycloak
Session limits - session limitation
Send your feedback about Sweap
Personal settings
Search and filter functions
The search function in Sweap
Using the filter function in Sweap
Last Update and Last Reply of your guests
Best practice, online webinars and updates
Create and manage contacts and guests
Create, import and export guest information
Add guests to your list
The guest import with Excel
Edit guest information and change the status manually
Export your guestlist
Create and manage contacts
Add companions
Manage attributes for guests and divisions
Postal mail invitation and QR code
Setting up and sending e-mails
Individual salutation
The guest salutation
Create guest salutation with our salutation assistent
Use your own salutation form in your e-mails
E-mail builder
The email types and their use
The different types of email templates
The Email template LA LUNA
E-mail builder: creating e-mails
Configure emails - set up an invitation email
Call to Action Button withinin emails
Create mails more efficient with using the duplicating function
Insert links for virtual events into e-mails
Insert stock photos into emails
Testing Emails in the Editor: Here's how it works
Font types in emails
Troubleshooting for E-Mails
Opt-In states and bounces
Reduce spam probability of e-mails
Display images correctly in my email
Delivery notification and bounces in the e-mail log
Basics for the successful delivery of e-mails
Tracking email opening rates
Important information about blocked e-mail addresses - status "mailjet: preblocked
Sending out e-mails
Registration pages & Virtual event platform pages
Registration page basics
Registration page - using the Website Builder
Registration page - using the websitze wizard
Templates for your webpage
Contents and modules of a registration page
Texts, colours and design for the registration page
Settings to close the registration page - Website Wizard
Registration options settings within the Website Wizard
Embed your own font in Sweap
CSS & Java Scripts for website customisation
Header and footer within a website
Publish events on your own website
Font types in websites
Setting up the registration form
Configuration of a registration form
Add a checkbox with URL to the registration form
Show and hide form fields
Enter accompanying persons (registration form)
Virtual Event Platform
Integrations and modules for the Virtual Event Platform
Operate and monitor events with Sweap
Table of Contents
- All Categories
- Setting up and sending e-mails
- Troubleshooting for E-Mails
- Opt-In states and bounces
Opt-In states and bounces
Updated by Ingo
The Sweap system allows you to manage the status of your guests' email addresses under "Email addresses". This is especially useful for the feedback and confirmation process. Here you can check whether there have been problems with the stored email addresses of your customers.
You will find access to the e-mail address administration in your account.
The Opt-In Status
Opt-in refers to the option your guests have to confirm the receipt of emails. This status allows you to see for which guests e-mail addresses are stored in the system and whether they have been validated by the respective guest.
The following four Opt-In options are available to you:
Keiner has not yet created an opt-in status for the corresponding e-mail address. With the Opt-In status, the email address has been created but has not yet been validated (pending confirmation from the guest whether e-mails may be sent to this address). The Double-Opt-In status describes that the status of the email address has been created and confirmed.
If an e-mail address is in the status Abgemeldet, this means that the associated person no longer wishes to receive emails. This status corresponds to the blocked status in the guest list. Sweap recognizes this status and warns that if emails are to be sent to this e-mail address, it must first be confirmed.
The Bounce Status
If an email cannot be delivered it is a bounce. A distinction is made between soft and hard bounce.
The system distinguishes between three different bounce statuses:
If the email was delivered successfully, the system describes this as a Kein Bounce.
A soft bounce is a temporary, short-term error. This can occur, for example, if the corresponding email inbox is full for a short time or if the server is not available for a short time.
A hard bounce is a permanent error. This can be the case if the email address does not exist or no longer exists, if the server does not exist or no longer exists or if the domain does not exist or no longer exists.
Change email address
To change an email address, click on the respective address to access the following overview, which allows you to change the email address and status.
Export/import address list
Export
You can also export the list of e-mail addresses. For example, to be able to use it as a "blacklist" for other purposes or systems. Simply click on the "Export" button and your entire list will be automatically generated as an Excel file.
Import
It is also possible to import an existing Excel file. To do this, click on the Import button and select the desired Excel file or drag the file directly into the window. Just follow the instructions and hints, the data will be completed automatically.