Sweap set up for admins
Account setting
Administrator's guide to setting up your account
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Enable AI Feature
The event tags - creation and usage
Create guest fields for your account
Adding deletion rules to automatically delete guest data
Set up templates
User roles and permissions
Permission sets - Default user roles in Sweap
Permissions and configuration of default permission sets
User permissions and their functions in Sweap
Setting up new users
Use single sign-on
Roles and permissions
Visibility groups
Event-Ticketing - e-payment with Sweap
API and publishing package function
Implementing the event overview page within your website
Implementing the event overview page in an IHK24 website
Use Sweap's Zapier integration
Import of distributors with EVA
Import groups and committees from EVA master data
Sweap app and devices for check-in
Set up domain and email address
Getting started with Sweap - Basics
Event overview and dashboard
Basic structure of the event overview
The action field and its functions
The calendar view for your events
The event dashboard - overview
Event Sustainability Widget
Basic functions
Event formats in Sweap
What are event series?
Single event creation with Sweap
Create event series in Sweap
Create sessions for your event series
Using time zones in Sweap
Duplicate an event to use it as a template
The preview mode for creating emails or webpages
Using the correct image sizes
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AI feature in use in HTML editor
Use placeholders in Sweap
Customize headlines and text with HTML
Linking emails and websites in Sweap
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Support and data protection at Sweap
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Data tracking with Sweap
Privacy policy and GDPR
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Sweap AI - Questions about security & data protection
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Session limits - session limitation
Send your feedback about Sweap
Personal settings
Search and filter functions
The search function in Sweap
Using the filter function in Sweap
Last Update and Last Reply of your guests
Best practice, online webinars and updates
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The guest import with Excel
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Export your guestlist
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Add companions
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Postal mail invitation and QR code
Setting up and sending emails
Setting up and configuring emails
The email types and their use
Create mails more efficient with using the duplicating function
Testing emails in the editor: Here's how it works
Individual salutation
The guest salutation
Create guest salutation with our salutation assistent
Use your own salutation form in your emails
Dynamic email builder
Dynamic email builder: Create emails
Guest-Links and Token: Efficient Event Communication
Configure emails using a dynamic modular system
Design your email - Content
Design your email - Rows
Design your e-mail - General
Email wizard
The different types of email templates
The Email template LA LUNA
Static email wizard: creating emails
Configure emails - set up an invitation email
Call to Action Button withinin emails
Insert links for virtual events into emails
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Font types in emails
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Opt-In states and bounces
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Display images correctly in my email
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Basics for the successful delivery of emails
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Important information about blocked email addresses - status "mailjet: preblocked
Sending out emails
Registration pages & Virtual event platform pages
Registration page basics
Creating a registration page - basic steps
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Deactivate event pages (URL link tracking)
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Registration page - using the websitze wizard
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Settings to close the registration page - Website Wizard
Registration options settings within the Website Wizard
CSS & Java Scripts for website customisation
Header and footer within a website
Publish events on your own website
Font types in websites
Setting up the registration form
Configuration of a registration form
Add a checkbox with URL to the registration form
Show and hide form fields
Enter accompanying persons (registration form)
Virtual Event Platform
Integrations and modules for the Virtual Event Platform
Operate and monitor events with Sweap
- All Categories
- Setting up and sending emails
- Dynamic email builder
- Guest-Links and Token: Efficient Event Communication
Guest-Links and Token: Efficient Event Communication
Updated
by Julia Walther
Guest-Links and Tokens allow you to optimize communication with your guests. With just one click, guests can perform important actions, while personalized content enhances the relevance and impact of your emails. It’s important to understand which links are required or not allowed for each email type to ensure smooth communication.
What are Guest-Links?
Guest-Links are clickable links that allow guests to perform specific actions directly. These links are embedded in emails or on web pages and are personalized for each guest. Here are some common actions triggered by Guest-Links:
- Registration via form / edit participation
{{guest.invitationEditUrl}}
Guests can register for the event or edit their previous response. - Direct confirmation
{{guest.invitationAcceptUrl}}
Guests can confirm their participation. - Direct decline
{{guest.invitationDeclineUrl}}
Guests can cancel their participation. - Access to the virtual event platform (VEP)
{{guest.virtualEventUrl}}
Guests are forwarded directly to the event platform. - QR code for the guest
{{guest.ticketQrCodeUrl}}
Integration of the ticket code belonging to the guest via QR code. - Download tickets
{{guest.walletUrl}}
Guests can download their personalized tickets, wallet passes or PDF tickets. - Add event to calendar
{{guest.iCalUrl}}
Guests can add the event directly to their calendar.
What are Tokens?
Tokens, also known as placeholders, allow you to automatically insert specific event or guest data into emails or web pages. These placeholders adjust email content to each guest individually. Common Tokens include:
- Guest name: Automatically inserts the guest's name.
- Event details: Includes the event location, date, and time.
- RSVP status: Provides information on whether the guest has confirmed or declined attendance.
Using Tokens ensures that each communication is relevant and tailored to the recipient.
Email Types and Guest-Links
Certain email types require specific Guest-Links to be included for the emails to be sent correctly. Other links are optional or may not be included at all. Here is an overview:
Email type | Required guest-links | Optional guest-links | Prohibited guest-links |
Save the Date |
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Invitation |
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Invitation reminder |
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Confirmation and automatic confirmation |
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Reminder for Confirmed Guests |
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Custom Emails |
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Required Guest-Links: These links must be included in the email to enable sending and ensure the intended function.
Optional Guest-Links: These links can be added to the email depending on the needs, but they are not mandatory.
Prohibited Guest-Links: These links must not be included in the email, as they don’t align with the email’s purpose
Conclusion
Guest-Links and Tokens increase the efficiency and relevance of event communication. Correctly using Guest-Links in the different email types ensures smooth interaction for your guests and tailored communication to their specific needs.
