Sweap set up for admins
Account setting
Administrator's guide to setting up your account
General account settings
Enable AI Feature
The event tags - creation and usage
Create guest fields for your account
Adding deletion rules to automatically delete guest data
Set up templates
User roles and permissions
Permission sets - Default user roles in Sweap
Permissions and configuration of default permission sets
User permissions and their functions in Sweap
Setting up new users
Roles and permissions
Visibility groups
Event-Ticketing - e-payment with Sweap
API and publishing package function
Implementing the event overview page within your website
Implementing the event overview page in an IHK24 website
Use Sweap's Zapier integration
Import of distributors with EVA
Import groups and committees from EVA master data
Sweap app and devices for check-in
Set up domain and e-mail address
Getting started with Sweap - Basics
Event overview and dashboard
Basic structure of the event overview
The action field and its functions
The calendar view for your events
The event dashboard - overview
Event Sustainability Widget
Basic functions
Event formats in Sweap
What are event series?
Single event creation with Sweap
Create event series in Sweap
Create sessions for your event series
Using time zones in Sweap
Duplicate an event to use it as a template
The preview mode for creating e-mails or webpages
Using the correct image sizes
Create text with the HTML-Editor
AI feature in use in HTML editor
Use placeholders in Sweap
Customize headlines and text with HTML
Linking emails and websites in Sweap
Legal notice and privacy policy
Guest-Links and Token: Efficient Event Communication
Support and data protection at Sweap
GDPR-compliant consent management and cookie banners
Data tracking with Sweap
Privacy policy and GDPR
Questions about security & data protection
Sweap AI - Questions about security & data protection
Increasing security - introduction of Keycloak
Session limits - session limitation
Send your feedback about Sweap
Personal settings
Search and filter functions
The search function in Sweap
Using the filter function in Sweap
Last Update and Last Reply of your guests
Best practice, online webinars and updates
Create and manage contacts and guests
Create, import and export guest information
Add guests to your list
The guest import with Excel
Edit guest information and change the status manually
Export your guestlist
Create and manage contacts
Add companions
Manage attributes for guests and divisions
Postal mail invitation and QR code
Setting up and sending e-mails
Individual salutation
The guest salutation
Create guest salutation with our salutation assistent
Use your own salutation form in your e-mails
E-mail builder
The email types and their use
The different types of email templates
The Email template LA LUNA
E-mail builder: creating e-mails
Configure emails - set up an invitation email
Call to Action Button withinin emails
Create mails more efficient with using the duplicating function
Insert links for virtual events into e-mails
Insert stock photos into emails
Testing Emails in the Editor: Here's how it works
Font types in emails
Troubleshooting for E-Mails
Opt-In states and bounces
Reduce spam probability of e-mails
Display images correctly in my email
Delivery notification and bounces in the e-mail log
Basics for the successful delivery of e-mails
Tracking email opening rates
Important information about blocked e-mail addresses - status "mailjet: preblocked
Sending out e-mails
Registration pages & Virtual event platform pages
Registration page basics
Creating a registration page - basic steps
Metadata and SEO for registration pages
Deactivate event pages (URL link tracking)
Registration page - using the Website Builder
Registration page - using the websitze wizard
Templates for your webpage
Contents and modules of a registration page
Texts, colours and design for the registration page
Settings to close the registration page - Website Wizard
Registration options settings within the Website Wizard
Embed your own font in Sweap
CSS & Java Scripts for website customisation
Header and footer within a website
Publish events on your own website
Font types in websites
Setting up the registration form
Configuration of a registration form
Add a checkbox with URL to the registration form
Show and hide form fields
Enter accompanying persons (registration form)
Virtual Event Platform
Integrations and modules for the Virtual Event Platform
Operate and monitor events with Sweap
Table of Contents
- All Categories
- Getting started with Sweap - Basics
- Support and data protection at Sweap
- Data tracking with Sweap
Data tracking with Sweap
Updated
by Julia Walther
Data tracking of event participants / guests.
We distinguish between participants / guests / end users of your events and Sweap users / your employees in the Sweap WebApp / the Sweap Guest List App:
Attendee data, guests, or visitors* on the registration pages.
When a guest calls up the standard registration page, no cookies are used and no data is tracked for further purposes (e.g. marketing). Sweap does not use Google Analytics or similar web trackers on its websites.
Sweap users can integrate their own web trackers, usually via JavaScript. Furthermore, it is possible to voluntarily integrate Google Maps or other third-party services (e.g. YouTube, by embedding a video). For the use of these services, an IP address must be transmitted. What happens to this IP address is then again the responsibility of the third-party service provider (Google, YouTube, etc.).
Tracking cookies are also used by the service when integrating YouTube videos, for example. Whether cookies are present can be checked with this service, for example: https://www.cookiemetrix.com/
To find out more on implementing tracking tools in Sweap, go to "Metadata and SEO for registration pages".
E-mail tracking
For e-mails, only the bounce rates (incorrect transmissions) and the correct transmission of the e-mails are saved by default. Optionally, the Sweap WebApp user can also track the opening rates of the e-mails. This is done with the help of an invisible tracking pixel used by our email provider Mailjet. However, this option can be freely activated or deactivated by the Sweap WebApp user. By default, this function is deactivated and must be activated. Sweap does not evaluate this data further.
For users / your employees (Sweap Web App and Sweap Guest List App)
We "track" usage behaviour anonymously with Google Analytics, error reporting and support tools in order to provide you with an optimal software experience and to continuously improve it. This only concerns Sweap users of the Sweap system who log into our software. In addition to session cookies for the technical functionality of the site, tracking cookies are also used.
